Our Team Works with you to Organize your Dream Wedding

We have a team of Coordinators and one will be assigned to your wedding date. Our wonderful Venue Coordinator works with you to make your wedding go smoothly and helps you understand what you need to know about the venue. They meet with you at the venue for your Walk Through 2-3 months before your wedding, after you’ve submitted your Questionnaires, and go over final details with you.

On wedding days your Venue Coordinator and their Pendennis team will set up of all our tables, chairs, and decor. They will also be the point of contact for all your vendors and will help them navigate the building.

1. The Admin team helps manage all of your wedding day details leading up to the wedding. On the wedding day, the Venue Coordinator helps execute those details.

2. Three months before your wedding, we will reach out to book a Walk Through. This is a One hour appointment at The Pendennis to discuss our decor (what you are using), your day-of timeline, your vendor list and their roles, as well as give you a refresher tour at the venue. Your coordinator will start with a tour, then sit down with you to go over the details. After your Walk Through, you have an additional 30 minutes to take photos, walk around with your partner, or invite any vendors who want to see the space.

3. The Rehearsal is a one-hour time slot available in the Platinum Package, and two hours for the Luxury Package. Your coordinator will be there to help facilitate the rehearsal and answer questions. The Rehearsal is subject to availability and can be scheduled within 30 days of your wedding. If we receive a booking for this date/time, we will work to re-schedule you to the best of our ability. Please be aware, we do often book up 4-5 days a week during our busy season (May - January).

Before the Wedding our Admin Team:

-        Answers questions about the wedding, our inventory, and any venue/staffing related questions you may have.

-        Processes all your selections in Planning Pod and adds them to your invoice and ensures your wedding day team knows all the details.

-       Helps you with meeting your timelines for getting everything in.

Why do we need all these details?

• Your Venue Coordinator keeps an eye on the timeline and, if a vendor is running behind, they’ll call to see where they are

• We know the venue can be confusing so we go through your plans and details to make sure everything will work smoothly on the wedding day (logistics are our thing!)

• You only do your wedding day once and we want to ensure the day of goes smoothly, so we ask a lot of questions beforehand to make sure we know what we need to, and so do you and your vendors.

The Day of: Your Venue Coordinator

-        They are the point person for vendors.

-        Sets up our décor and furniture for the Ceremony

-      Executes the change-over and/or turnover

-        Sets up our décor and furniture for the Reception

-        Lights the candles

-        Ensure everything runs smoothly and helps direct guests and vendors

-        Are available until after the first dance.

In case of Inclement Weather*

Please select your BACK UP PLAN here